A Step-by-Step Guide to Granting Access to Communities in Workflows


In this article, we will guide you through the process of granting access to communities in workflows using the powerful features of GoHighLevel. We understand that managing memberships and ensuring seamless communication with members is essential for any community-based business. With GoHighLevel, you can automate the process of granting access to paying members, keeping your system organized with tags, and engaging with members through automatic emails and text messages.

Granting Access to Paying Members

One of the key features of GoHighLevel is the ability to use workflow triggers and actions to automatically add paying members to a group and revoke access if payment fails or is cancelled. This ensures that only members with valid subscriptions have access to your community. By setting up the right triggers and actions, you can streamline the process and save valuable time.

To grant access to paying members, follow these steps:

  1. Set up a workflow trigger that is triggered when a payment is completed successfully.
  2. Add an action to the workflow that adds the member to the appropriate group within your community.
  3. Configure another workflow trigger that is triggered when a payment fails or is cancelled.
  4. Add an action to the workflow that removes access to the community for the member.

By automating this process, you can focus on growing your community and providing value to your members.

Keeping Your System Organized with Tags

Tags are a powerful tool that can help you keep your system organized. By adding tags to group members, you can easily categorize and filter them based on specific criteria. This can be especially useful when managing large communities with multiple membership levels or niches.

To keep your system organized with tags, follow these steps:

  1. Create relevant tags that align with your community’s structure and objectives.
  2. Add tags to group members based on their membership level, interests, or any other relevant criteria.
  3. Utilize the tag filtering feature to easily identify and communicate with specific groups of members.

By using tags effectively, you can personalize the member experience and create targeted communication strategies that resonate with each group.

Engaging and Communicating with Members

Engaging with your community members is crucial for building a strong connection and fostering a sense of belonging. GoHighLevel allows you to automate this process by sending automatic emails and text messages to your members.

To engage and communicate with members, follow these steps:

  1. Set up custom email templates or text message templates to communicate with your members.
  2. Trigger automatic emails or text messages based on specific events or time intervals.
  3. Personalize your messages to add a human touch and make members feel valued.
  4. Use the analytics provided by GoHighLevel to track the success of your engagement strategies and optimize them accordingly.

By automating these communication processes, you can save time and ensure that your members receive timely and relevant information.


Granting access to communities in workflows is made simple with GoHighLevel. By utilizing workflow triggers and actions, tagging members, and automating communication, you can streamline the membership management process and create an engaging community experience. Take advantage of the tools and features provided by GoHighLevel to nurture your community and build lasting relationships with your members.